Multiple Terms (Payment Due Dates) and Multiple Custom Terms

A) Multiple Terms

Usually an invoice contains payment terms and based on the payment term selected, it will calculate a Payment Due Date. The payment due date is then applicable to the full amount on that invoice. 

However Augtool also has a Multiple Term option which allows you to setup a Multiple term option and then select it on an invoice. This means that you could have Multiple Payment Due Dates based on the percentage of the total of the invoice, for example: An invoice with total R1000 may have a multiple term set for 50% in 7 days, 30% in 14 days and 20% in 21 days. If it has a Multiple term selected, the amounts according to the set percentages will appear on the aging Detailed and Due Date Detailed Reports.

The setup as well as the documents the Multiple Terms shows in, are explained below:

Setup: 

Under the Business Unit tab > Terms, you can select Multiple Terms under Customer and Supplier just as you would select Cash or 30 Days from month-end terms. 

Once you select Multiple terms you will be able to set the terms for it i.e you will be able to set multiple terms in days or months, together with the percentage for each term as per the screenshot below. 

Example: You might setup an Multiple term with 3 due dates i.e 7, 14 and 21 days from invoice Date. Then you can allocate the percentage due on each date i.e 50, 30 and 20 % respectlively, as per our screenshot below.

Documents and Allocation

a) Invoices:

Once you have setup multiple terms in the Business Unit, you will be able to select the term in the Terms drop down box. You can also set this as a default term in the Business Unit and Organisation so that when you enter that organisation name on the invoice it will default to the multiple term.

Once the multiple term is selected on the invoice, all the payment due dates that were set for that term will be displayed in the Payment Due Date as per screenshot below.

b) aging Detailed: 

The screenshot below shows the above invoice as split into 3 amounts with 3 different due dates on the aging, according to the multiple term selected in the invoice.

NB: To see invoices according to the multiple due dates, please select Due Date in the 'Aging Date Type' drop down, per screenshot below.

c) Due Date Detailed: 

This report also shows the above invoice split into 3 due dates according to the multiple term.

d) Payment:

• Payment Run - Currently the Payment Run shows the full amount outstanding on the invoices. This can be developed further to show the invoices as per the Multiple Due Date breakdown. However currently you can edit the amounts on the payment runs and whatever amount is entered in the payment run will be pulled through to the bank when that payment run is selected.
• Bank Allocation - The bank currently shows you total amounts outstanding on an invoice when you search for invoices under Documents. However when a payment is allocated to an invoice the system will allocate it in order of the Multiple Due Date payment terms. 
• Payment Received - Example: Payments for the above invoice were due 8th, 15th and 22nd September however the client only paid 30 September 2025. Total payment due was R1000 however the client only paid R700. The system will therefore allocate the payment in order of due dates i.e it allocated R500 to the 8th and R200 to the 15th. So the aging and Due Date Reports below shows the balances outstanding for the 15th and 22nd September.

e) Document Term Balances:

This shows the payment split according to the due dates. It can be seen on the Invoice Document Log in the Due Dates section. The Document Term Balance below shows another invoice with the same Multiple Term and payment of R700 split according to the payment due dates.