Statements

Please go run the statements for your organisations to familiarise yourself with the formats and what is presented on these types of statements. 

Transactional statement 

The statement is a list of events in a date period in chronological order of what happened.

The Transaction Statement shows all the transactions which impact this organisation account in the date period you selected. This includes the following transactions:

• Receipts/Payments

• Journals

• Invoices

• Credit and Debit Notes

• Net Settlements 

This statement shows all transactions (without its detail line items). Should a transaction in a period already be settled by a payment in the same date period, the transaction and payment will still show as separate line items and will not indicate which invoice or journal has been settled. 

The balance of the statement, is the balance as of the end-date of the date period you selected and not the current aging as of today. Go and run the aging report (detailed) for the same customer/supplier, applying the start date of the aging report as the end date of the period for the statement to match the balance. 

An aging summary is also shown on this statement and is displayed as if you ran the aging report for the end date of the period you selected. 

Should you select a date period that does not contain any transactions and there is still a balance on the account before the date range, this balance will be pulled through to the statement as an opening balance and no transactions will be shown. 

Opening balances will always be pulled through to the statement for open transactions that are not in the period of the statement selected. 

Itemised statement 

This is essentially a more simple statement but with more detail. The line items on all of the transactions within the period will be pulled through to the statement. 

No opening balances will be pulled through and no aging will be shown on this statement. 

If there are any credit notes associated with the transactions in the statement that are not within the date period selected, they will not be shown. 

Volume report

This statement is almost the same as the itemised statement but it breaks the report up into Item categories. In this case, this statement cannot be chronological. 

Any credit note that is linked to the transactions shown that are not within the date period selected will also be shown. This is to assist in the user understanding and explaining to their customer and suppliers how much of that item has been invoiced taking into account the linked documents. 

Branch statement

Should an organisation have branches set and should there be transactions against various branches of this organisation, the statement will be split into its relevant branches.

The only statement totals that will not match the others is the volume report due to it showing linked transactions outside the date range. 

Payment Allocation

This statement shows the pre allocated payments and the invoices that it's been allocated to. 

Open Items Statement

This is an advanced statement. It will show every item in the system that is open (or that has a balance that is not yet settled). Transactions such as purchases and sales can be open, journals to organisation can be open with a balance and payments and receipts that have only been allocated to an organisation (not to an actual transaction yet) will also show on the open items statement. 

The system has been enhanced to include the aging section at the bottom of the Open Items statement.

Remittance Advice

The remittance advice is sent to a supplier to advise the supplier of the amount that will be paid according to the payment run in Augtool and to which invoices the payment is applicable to. It also indicates any discounts applied. This statement will have no detail if a payment run has not been created in Augtool.