Payments and Receipts

Payments and receipts can be done manually for cash or loan transactions or are created automatically from allocating a line item from a bank import for bank transactions. Please see the bank and bank allocations section for creating payment/receipts from the bank. ­­­

Please note, that payments and receipts may need to be allocated to an Organisation (customer or supplier) or to an actual transaction that needs to be settled or you can directly allocate it to an expense or income account without associating it to an Organisation All payments and receipts can be rolled back to draft and allocated to another transaction. However, should your allocation affect VAT, this allocation will not be able to be rolled back to draft. 

Each payment or receipt is essentially an allocation. Should you wish to reallocate, you will need to rollback the payment or receipt (essentially un-allocating it) and then re allocating it to something else. If you roll back a payment or receipt that came from the bank import allocation, it will not delete the bank line but simply mark it on the bank in white (unallocated). You will then be able to reallocate or even delete the allocation (the payment or receipt). 

Once you create a payment you will see a screen that is precisely the same as the bank allocation screen as seen below. Here you can pay Invoices or journals on the first tab, predefined items or accounts on the second tab, and over payments or deposits on the third tab below. You will however not have to match the exact amount from a bank line as in the bank view but simply pay or receive funds for particular documents or accounts that need to be paid.