Payment Runs

Payment runs are used to plan what you will be paying.

You create a payment run by setting the date of the planned payment and Currency as shown below:

After clicking on submit you will be presented with a screen with no organisations in it. You can now add organisations to the list by clicking on add and searching for them. The organisations you add here will be the ones you plan on paying and want to use a payment run to allocate to when you import your bank statement.

When you click on Edit, a screen that resembles the bank allocation screen will popup. Here you can search for documents to add to the payment run just as if you were going to allocate a payment to them from the bank screen.

After adding documents to the payment run and clicking post, you will see that the payment run item in the list has turned blue. This means that is is ready to be allocated to from the bank screen.

In the bank allocation screen you can insert your organisation, click on the payment run tab at the bottom and search for your payment run.

You will notice that the payment run you have previously created is shown. If you click on it, it will add all the documents you added in the payment run to the bank allocation. This should match the amount you have paid or planned to pay. If you have paid more or less then you will either have to decrease the amount allocated to a document or add an amount to the Pre/Over Payment section of the bank.

Please note, If you create two consecutive payment runs before allocating one of the payment runs to a bank statement line, both the payment runs will allow you to add documents to them to plan to pay.

Payment runs can be done for various banks. Currently Augtool is setup to do secure payments for Nedbank. Should you need to do a payment run for Nedbank, you first need to fill in the secure number, reference and account number on the Export tab in the Bank Account. Then when you create a Payment Run for Nedbank it will use the secure details that was setup in the bank to create a secure file to import into Nedbank. Should you require bank imports from payment runs for other banks, please contact Augative to set this up for you.