Features

Essentials

Image

Advanced

Image

Image

Multi-user access management with Data Segmentation


With unlimited users who have access to multiple companies in one login you need to be able to control their access rights and restrict access to specific information about products, warehouses, customers and suppliers. Control the ability to create, view and change anything and log all activities performed.

Back to top
Image

User action logging


In AugTool each user can view their own and others actions performed on documents they have access to promoting transparency and assisting with root cause problem solving. Management can also view all users' actions that have an impact on your information for all documents that create and or change information and easily find areas of trouble or training requirements. Auditors appreciate this too and can quickly contact the right user to troubleshoot any identified issue.

Back to top
Image

Inventory Management


Easily manage view your inventory demand, in stock and fulfillment requirements with ease to ensure you have the right stock at the right time at the right place. Augtool handles various methods of tracking and recording stock on our books with perpetual, periodic and hybrid financial stock methods providing you with exactly the correct actual and liable stock figures. Smart classifications allow inventory managers to speed up many processes including replenishments, promotions, price updates and sales drivers.

Back to top
Image

Delivery notes, Goods Receipts Returns


Use linked stock documents that inform each other about outstanding procedures. From sales orders and purchase orders that accurately track their open values to production orders that inform your sales and deliveries departments what can be delivered as it becomes available you can always chase up on what needs to be done.

Back to top
Image

Warehousing


Manage your inventory in multiple warehouses and optimize your stock levels in the right location while easily purchasing inventory for specific warehouses based on Sales demand. Easily keep up with the ever-changing requests of your customers who order nationally and want fast reliable deliveries.

Back to top
Image

Live Stock Taking


Never shut down your business to perform accurate and timely stock takes. With our time-based stock taking process you can count your inventory and continue to receive, produce and deliver while Autgool keeps track of changes in real time.

Back to top
Image

Fully integrated Financials


Fully integrated, flexible and powerful financial back end powering the rest of the business modules with multiyear and multi-dimensional reporting. Our financials let the business grow the depth of your GL and income statement with special business tags. Income statements, balance sheet, trial balance.

Back to top
Image

Forex


With daily spot and periodic exchange rates for every currency in the world you can easily raise foreign exchange invoices and other documents to your clients. AugTool automatically handles the forex gains and losses due to currency fluctuations.

Back to top
Image

Budgets


Minimize overspending, shut down risky spending habits and work toward your long-term goals with AugTool budgets. In AugTool, you can create, manage and report on budgets per balance and income statement accounts and across all your cost and income centres with ease.

Back to top
Image

Customers and Supplier Management


Manage your customers and suppliers across all of your companies in one place and segment them into categories to report effectively. Extend your business with portals and allow your partners in business to work with you more efficiently and effectively.

Back to top
Image

Pipeline and Opportunity Management


Monitor and manage your sales funnel with AugTool's Pipeline that can uniquely be setup based on your industry or sales process. Create and manage multiple quotations with opportunities and easily approve sales prices and drive sales orders and invoices from the source.

Back to top
Image

Sales


Sales is king! Get this right and look professional to the outside world so that you can be seen as market leaders and be taken seriously. Return sales, referrals and networks are built on top of dealing effectively and efficiently with your customers in a way that saves them time and makes it easy for them to do business with you.

Back to top
Image

Purchasing


Treat your suppliers well, negotiate sensible prices with them and pay them on time while consolidating your procurement across a group of companies if needed. Effective and efficient procurement departments can drastically improve profitability and increase sales lead times.

Back to top
Image

Bank, Cash and Loans


Easily allocate payments and receipts and reconcile your bank, petty cash and loan accounts with a few simple clicks. Pay accounts and suppliers at the right time and ensure your system works for you by taking the hassle out of administrative complexities. Directly allocate to invoices, journals and predefined items, customers and suppliers and allocate Interbank transfers and bulk payment runs to individual purchase invoices with a click of a button.

Back to top
Image

Bank Allocation Rules


Create simple and complex bank allocation rules that match statement descriptions in many ways. Apply auto bank rules that auto matches reference numbers on documents and document numbers to create an efficient and professional debtors and creditors department.

Back to top
Image

Price Lists


Pricing can make or break your company. Gain a clear understanding of your prices per customer and supplier across all products and product groups and enable quick price updates and negotiations to meet market demands. Price your product per category and per customer and supplier to gain the best advantage you can. A good deal is largely influenced by the price you can negotiate at the right time with the right person.

Back to top
Image

Customer and Supplier Portals


Enable your customers and suppliers to be your partners and open service portals to them that enable a closer relationship and faster lead times for payments, statements, notifications, price negotiations etc. This ensures customer and supplier satisfaction and ultimately a good brand based on professional working relationships that save time.

Back to top
Image

Document attachments to all business processes


Attach any type of document to any sales, purchasing, production, stock and financial document and grant access to users to upload, view and download documents from the system. Manage all your attachments in one place and search for any attachments on linked documents.

Back to top
Image

Vat processes and reporting


With intelligence to understand back-and-future dating documents without locking periods to reconcile your input and output Vat with ease. With one click vat reports that detail and summarize your vat, you will quickly and easily wrap up your month ends.

Back to top
Image

Production


Deliver your product with competitive lead times while optimizing your manufacturing processes to reduce costs and ensure your raw materials are available on time. Integrate into your financials with powerful management reports and drill downs to each transaction. Effectively and efficiently manage your pricing per customer and supplier to secure the best deals at the right time

  • Multiple setup options - Easily setup make-to-stock, make-to-order, job shop, batch, and repetitive manufacturing processes.
  • Manage product and price complexity - Easily manage your products and their relevant prices per customer and supplier with lead time, min-optimal levels, categories and financial tagging
  • Reduce costs and increase efficiencies - Fully utilize your machines and work areas with routing and staging and optimize processes with a view of your business from beginning to end.
  • Improved decision making - With an integrated and powerful financial system you can easily track and manage each part of your business and direct your strategy and operations easily.
Back to top
Image

Weigh Ticket Integration


Accurately control the stock moving in and out of your business while optimizing workflows and reducing duplication of work that is born from using point solutions without integration. If you weigh stock either in or out or during production it can be done well if you utilize the right technology.

  • Connected Hardware - Integrate your weighbridge directly into your business system with high security and auditable processes.
  • Seamless workflow - Create weighbridge tickets to be printed out, emailed and authorized and automatically create invoices and delivery or goods receipts notes with attached financials.
  • Oversight - Centrally view all your weighbridges and weigh tickets across all your locations and store data on the driver, delivery company, packing company etc.
  • Secure - Secure the figures that are processed by eliminating any manual entries of weights, customers and products.
Back to top
Image

Batching with Chain of Custody


Manage unique products in separate batches that are tracked throughout your business processes including, goods receipts, stock transfers, production, deliveries and other processes that effect stock

  • Improve Safety and compliance regarding inventory.
  • Utilize Expiration date tracking and automated batch selection based on expiry rules.
  • Automated inventory batch sequencing and track the chain of custody from Goods receipts through production, sales and delivery notes.
  • Create smoother recall processes that are also far more cost-effective.
  • Manage the quality of your products in smaller batches.
  • Reduce accounting mistakes and track costs and profit per batch.
Back to top
Image

Multi-stage production and product cost management


Link multiple production stages to each other and manage sales demand and procurement fulfillment of each raw material and final product.

  • Manage the demand of raw materials in a more granular way by expanding your Bill of Materials into stages.
  • Kick of production runs per stage that has enough stock ensuring continuous production cycles.
  • Manage and cost the output waste per stage back into stock for further processing and sales.
Back to top
Image

Landed Costs


AugTool allows you to add your landed costs including the actual cost of the goods; transportation and insurance and other government fees to ensure you cost your product accurately and appropriately. It's easy to sell products at a loss when you don't know what it costs to get them to you in the first place.

  • Effectively and efficiently manage your cost of sales including landed costs, and ultimately report accurate GP figures.
  • Encompass not only the initial purchase price of goods but also the additional charges that accumulate during transportation, customs clearance, duties, taxes, insurance, and other related expenses.
  • Integrate with AugTool Procure to pay and manage your transportation cost reconciliation, vehicle scheduling, and stock demand and fulfillment.
  • Ensure transparency, control, and accurate financial reporting, giving you a competitive edge in the marketplace.
Back to top
Image

Consignment Stock management with supplier invoice reconciliation


Avoid Inventory carrying costs by negotiating consignment contracts with your suppliers and speed up your procurement processes with minimal cash flow. Accurately track consignment usage to raise appropriate supplier invoices in a timely manner to strengthen your supplier relationships.

  • If you are able to do so, you can sell consignment stock to avoid Inventory carrying costs. Strong relationships are needed with your suppliers.
  • You can work with your suppliers to Test Market Interest when penetrating new markets or testing out new product lines.
  • In difficult economic times, you can foster relationships with your customers by supplying consignment stock.
  • With Augative, you can easily manage your consignment stock, your negotiated cost of each consignment pile and ensure you only pay for what you have used.
Back to top
Image

Inventory Purchase Planning


Customers expect products to be delivered in a timely manner and the production and sales team work to ensure they have enough inventory on hand to meet the changing demand. AugTool works backwards from customer orders to determine when and how much inventory will be needed for production and then plans purchases to have deliveries coincide with upcoming production runs and scheduled product delivery dates.

  • AugTool ensures that materials and components are available when they're needed.
  • Inventory levels are optimized by ensuring you order just enough on time and move stock from one location to the other appropriately.
  • Manufacturing efficiency is improved with available stock, and customer satisfaction increases by delivering the right product on time.
Back to top
Image

Inventory Thresholds


Following up on over-deliveries drastically improves your revenue and cash flow and ignoring small percentage over runs reduces administration while allowing you to tweak your processes. Managing over receivals with special return and credit note contracts builds solid relationships with our suppliers.

  • Setup under thresholds in AugTool to ignore sales and purchase orders that have been marginally under delivered or received so as to minimize irrelevant administration tasks.
  • Setup warning over processed warnings to notify users when a document (Sales, Purchasing, production) has been marginally over processed.
  • Setup blocks to disallow any user from over processing a document beyond your company's policy.
Back to top
Image

Vehicle scheduling


Planning and scheduling your deliveries and receivals can be a very time-consuming task that is exacerbated when you also need to notify your transport companies where, when and what to drop off or pick up. With AugTool's vehicle scheduling and transport liability management you can perform this task easily while forecasting your transport expense automatically.

  • Remain focused on your core activities without investing any essential resources into logistics.
  • Plan, schedule, and notify any transporter when and where they need to pick up your inventory from or drop off your inventory to.
  • Manage your subcontractor transporters with vehicle schedules and link every trip a sub-contractor performs for you back to a transportation liability automatically.
Back to top
Image

Foreign Exchange Contracts (FEC's)


Fix your foreign exchange orders and invoices to FEC contracts per quantity of product sold or purchased and allow parties involved to better budget for future projects, production, deliveries and receivals. Be aware in advance precisely what your income or costs from a transaction will be at a specified future date.

  • Create Forward Exchange Contracts for purchasing and sales documents within AugTool.
  • Bulk allocate FEC contracts to multiple invoices off sales and purchase orders.
  • Handle accounts receivable and payable changes with automatic gain and loss income statement transactions.
  • Maintain revenue and cost recognition with FEC allocation changes.
  • Convert Foreign Currency documents into base currencies for statements, aging and prints with full and partial FEC allocations.
  • Manage your Foreign Exchange exposure per product on any purchasing or sales document.
Back to top
Image

Foreign Exchange Evaluation


Minimize currency gain and loss surprises at the time of payment or receipt by re-evaluating your base currency accounts receivable, accounts payable, chart of account and bank. In AugTool this is done on a document level giving you granular control and transparency.

  • Re-Evaluate your open balances in base currency per customer and supplier document to mitigate foreign gain or loss surprises at the time of payment.
  • Re-Evaluate any Foreign currency bank and balance sheet account.
  • Re-Evaluate any foreign currency chart of account
  • Keep your base currency figures as close to reality as possible and understand your foreign currency exposure all the time.
Back to top
Image

Sales Agent Commission management


Automate commission payable and due for all your sales agents based on multiple commission rules and payable events. Easily segment sales reports per sales agent including accounts due reports to follow up on. Ensure you pay your agents the correct amount including claw backs and explain their commission easily to minimize disputes.

  • Automatically apply sales commission to your sales agents based on multiple sales commission rules and events.
  • Easily understand what to pay your sales agents including claw backs at a click of a button.
  • Provide aging reports per sales person to chase up their customer payments.
  • Incentivise agents with commission kickers and promotions to sell specific products in specific periods.
Back to top
Image

Cash Slip and Cash up processes


Managing your cash draws with Cash Slips and Cash up processes that controls change, unallocated amounts given and receipts due. Keep your finger on the pulse regarding your petty cash and any cash on hand in tills and other secure locations.

  • Record any cash, credit, store credit (if applicable), checks, coupons, and other sales in your books with attached documentation.
  • Organize your total cash receipts and payments, avoid accounting errors, and ensure you record transactions correctly.
  • Avoid disputes over whether or not a payment or receipt was made, manage your expected change, and instruct your workforce appropriately.
  • Run detailed reports per person, per draw, per product and follow up on any balances easily.
Back to top
Image

Sales Forecasts that enable procurement planning


Drive all of your purchase planning based on sales forecasts by letting the system do the complicated calculations for you. With multiple estimated receival dates and delivery expectations, current stock on hand, production orders and recipe templates AugTool easily calculates exactly what you should purchase at any given point in time.

  • You can enter many forecasts for many finished goods on many time periods.
  • Based on estimated receival and delivery dates, the sales forecast looks at finished goods manufactured and products sold directly to accurately tell you what to purchase and when.
  • Never run out of stock and never disappoint your customers by selling what you do not have or might run out of.
  • Ensure your production is running at full capacity with just enough stock and increase sales by selling not only what you have but what you are about to have.
Back to top
Image

Direct cost for Sub-contractor cost management


When using contractors to perform tasks for your company managing your expected cash flow and liability can be an onerous and complicated job. In AugTool, you can build the subcontractor cost into your transactions and inflate your inventory cost automatically while managing your expected payments with ease. With a click of a button, you can raise purchase invoices for all your reconciled subcontractor costs.

  • Easily add direct cost items linked to predefined or user defined sub-contractors to any document in your system to record and inflate your transaction or stock value.
  • Track all the direct costs added with reports and liability control accounts on your balance sheet.
  • Reconcile subcontractor invoices with your own tracking to ensure you pay the correct amount to the correct person.
Back to top
Image

Transport liability Management


When you build the cost of transport into your sales price and use a transportation company to perform this service you need a way to add this cost to your sales without showing the detail to your customer, manage this liability and reconcile the invoices you receive to the actual cost incurred. With AugTool you can easily build transportation costs into your sales.

  • Schedule trucks to drop off or collect from you with pre-approved details such as driver name, driver ID, vehicle registration number, transporter company name and many other details.
  • Export and import driver schedules with excel to share and update the details and status of your schedules.
  • Integrate vehicle schedules into the rest of your processes including purchasing and sales and weigh tickets.
  • Use vehicle schedules to update your transporter liability account to accurately track your transporter costs.
Back to top